Meetings & Guidelines

Meeting Guidelines

  • The Executive Committee will meet formally on a bi-monthly basis or as required.
  • The meetings are to be attended by the Managing Agent, Facilities Manager and the Executive Committee Members.
  • The Executive Committee are required to attend at least 85% of all meetings.
  • The Executive Committee are required to confirm their attendance or inability to attend an Executive Committee Meeting with the Chairperson and Managing Agent prior to the meeting to ensure a quorum is obtained.
  • The Executive Committee must comply with the “Code of Conduct” at all times.
  • The Executive Committee are expected to read all reports prior to meeting.
  • The Executive Committee are expected to participate in project work if and when resolved by the Executive Committee to do so.
  • The meetings will commence at 6.30pm and run for a maximum of 2 hours.
  • The Managing Agent will issue the agendas of the meeting.
  • The agendas of formal meetings will not exceed 20 motions.
  • The Facilities Manager will issue the Facilities Managers report, quotation reports and all supporting documentation to the Managing Agent prior to the meeting for inclusion in the agenda.
  • The Managing Agent will issue the minutes of the meeting.
  • The Owners in attendance at formal meetings will be advised by the Chairperson at the commencement of the meeting that:
    “In accordance with clause 14 in Schedule 3 of the Strata Schemes Management Act 1996, an owner or the nominee of a corporate owner can attend executive committee meetings but cannot address the meeting unless the executive committee invites them to do so. Comments and questions will not be taken from Owners during the formal meeting, rather at the completion of items noted on the agenda.”

Michael Price

Licensed Strata Manager

By-Law Breach Process

  • All by-law breach compliance complaints/ correspondence are to be submitted to the Managing Agent in writing.
  • The Managing Agent will review the by-law breach compliance complaints/ correspondence and advise the author if additional supporting documentation or evidence of the by-law breach is required to be submitted.
  • The Managing Agent will provide the correspondence to the Executive Committee for consideration and instructions on a by-law breach letter or a friendly reminder notice (depending on the circumstances) being issued.

Disputes, defects and statutory warranties

The new laws help to clarify what is a major defect, which is covered by a 6-year warranty. General defects that don’t meet the ‘major defect test’ will continue to be covered by the standard 2-year warranty.

Major defects are defects that: are in a ‘major element’ of the building AND prevent all or part of the building from being lived in or used for its intended purpose OR threaten the collapse or destruction of the building or part of it. For disputes relating to defects, tribunals and courts need to consider rectification as the preferred outcome. Builders who seek to fix defects can’t be unreasonably refused access to a property by the home owner.

To prevent rectification work being stalled, NSW Fair Trading Inspectors, through a Rectification Order, can oblige consumers to pay the builder any money owed under the contract. The definition of completion for strata buildings has changed so that completion occurs on the issue of an occupation certificate allowing the whole building to be used and occupied.

Licensees have a legal defence in proceedings for a breach of the statutory warranties if they reasonably relied on the written specialist advice of an independent professional engaged by the owner.

Security Cameras & Electronic Access Tags Monitor Pool Gate Access

  • No glass by the pool
  • No large inflatable toys in the pool
  • No after hours use of the pool
  • Shopping trolly’s not to be left in resident carpark, in doorways or on any common property
  • Washing and towels not to be hung over the balcony
  • No excessive noise or late night parties affecting the peace of other residents